website privacy Policy
The policy: This privacy policy is for this website – www.rebeccamorganphotography.com – and governs the privacy of its visitors. It explains how
we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act). This policy
will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store
those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective
from May 2018.
CONTACTING US
This website, www.rebeccamorganphotography.com, collects private user data using the following contact form – www.rebeccamorganphotography.com/
contact/- which generates emails sent to hello@rebeccamorganphotography.com. The data from these forms is emailed to the address listed
above and also stored on the website server, in most cases dating back to when each form was created. By completing the contact form you agree to Rebecca Morgan contacting
you about Rebecca Morgan Photography’s photography services.
Your contact information will be recorded and retained in a customer management system (CMS) and kept securely online in
accordance with their privacy policy. You will not be added to any mailing lists unless you have opted in using the checkbox or
otherwise given consent, and will only be contacted by Rebecca Morgan personally in relation to your enquiry. Your personal details
will not be used for any marketing purposes nor will they be passed onto any third parties. They will be stored in the email
generated by this contact form which will be filed in the email account for Rebecca Morgan Photography which is hosted by Webmail
and which can only be accessed by Rebecca Morgan. If you wish to request for any email(s) containing your personal information to
be deleted, please email hello@rebeccamorganphotography.com.
EMAIL MARKETING
Email marketing messages sent after a visitor has supplied their contact information and specifically requested / consented
to being added to the email mailing list may contain tracking beacons / tracked clickable links or similar server technologies in
order to track reader activity within email marketing messages. Where used, such marketing messages may record a range of
subscriber data relating to engagement, geographic, demographics and already stored subscriber data. Our email marketing
service is Mailerlite and you can read their privacy policy here.
CLIENT GALLERIES
Rebecca Morgan Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted.
Rebecca Morgan Photography’s client galleries are externally hosted by Pic-Time. Their privacy policy can be found here. To visit
Rebecca Morgan Photography’s client gallery you will be required to enter your first name and email address. This personal data (email
address) will be stored within Pic-Time’s system, on their servers, and will be used to email you only with information relevant to
the client gallery you have accessed. Any such emails sent to you will only be during the period for which the gallery is live.
Only Rebecca Morgan will have access to your personal data (email address) stored on Pic-Time’s system on behalf of Rebecca Morgan
Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed
onto any third parties. Pic-Time’s technical support team will have the means to access to your personal data (email address) but
will never access or share this data other than by request from Rebecca Morgan. If you wish to request for your personal data (email
address) to be deleted from Pic-Time’s servers, please email hello@rebeccamorganphotography.com.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before
clicking any external web links mentioned throughout this website. We cannot guarantee or verify the contents of any externally
linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we
cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. Rebecca Morgan Photography holds the following personal data of clients:
i) Names
ii) Addresses (including email addresses)
iii) Phone numbers
within soft copy and sometimes hard copy contracts as well as soft copy client ‘shoot plan’ documents. Soft copy contracts
and day plans are safely stored within my password protected home office PC and backed up to two encrypted external hard
drives. Hard copy contracts are filed in my secure home office. Client photos are safely stored within my password protected
home office PC and backed up to two encrypted external hard drives. An additional cloud copy of all images is stored on GDPR
compliant Google Drive.
CLIENTS CAPTURED IN PHOTOS
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed
to allow “the unique identification or authentication of a natural person”. Rebecca Morgan Photography will never photograph
an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests/attendees at
events appear in photos taken by Rebecca Morgan Photography as a part of the visual recording of the event in photos. Guests/
attendees captured in portraits or in group photos do so as part of the event and their rights are protected by Rebecca Morgan
Photography as detailed in this privacy policy.
In terms of explicit GDPR compliance, clients and guests/attendees are photographed within the parameters of GDPR
legislation on the basis of ‘legitimate interests’. The taking of photographs of guests/attendees when viewed as a form of
processing personal data is necessary for the legitimate interests of Rebecca Morgan Photography as a photography business
unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved
in providing privacy policy information to all event guests at the event and the degree to which it would distract us from
performing our job renders it infeasible to do. Clients are therefore requested to direct their guests/attendees to read this
privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of
their personal data, namely being photographed.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible social media policy. While we may have official profiles on social media platforms, users are
advised to verify the authenticity of such profiles before engaging with, or sharing information with, such profiles. We will never
ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us
on social media.
DISPLAY OF IMAGES
We may display any photographs to promote Rebecca Morgan Photography on the Rebecca Morgan Photography website and blog,
on social media, on 3rd party blogs, on photography related websites, in exhibitions, in advertising, brochures, magazine articles
and other such material, providing that the images used are used lawfully and without damage to Rebecca Morgan Photography’s
client(s). The rights of the people captured in these photographs are protected by Rebecca Morgan Photography as detailed in
this privacy policy.